What does a HR Assistant IV do?
Human resources (HR) assistants are certified professionals who handle daily administrative and human resources duties at an organization. They help human resources managers with recruitment, payroll employee processing, and employee record maintenance. They are responsible for providing clerical support to all employees.
HR assistants support internal and external requests related to the department; they will maintain digital and electronic records for employees and serve as the point person with benefits, vendors, and administrators. During the recruitment process, they assist by identifying qualified candidates and performing reference checks, and by issuing employment contracts. They oversee the completion of a company‘s compensation and benefits documentation and papers and assist with performance management procedures. They are responsible for coordinating training sessions and seminars, and they perform orientation and update records of new staff. HR assistants need a minimum bachelor's degree in human resources or related fields into years of experience as an HR assistant. They also need to be fluent in labor laws and employment equity regulations.
- Own and lead full cycle rollouts for new HR compliance initiatives.
- Facilitate HR trainings.
- Partner with the HR business partners to appropriately address concerns, helping to ensure we drive to the right resolution.
- Under direct supervision, perform a variety of general administrative and office operations support activities.
- Prepare slides in support of meetings.
- Complete work requests as determined by the department head.
- Coordinate with managers to ensure associates are on the correct schedule patterns.
- Produce and analyze reports to identify talent trends including being able to find ways to measure effectiveness of initiatives and programs developed by the team.
- Complete and bridge metric gaps on daily and weekly reports regarding attendance, attrition, engagement, labor fill, etc.
- Facilitate the internal recruitment process by coordinating internal job requisitions, scheduling interviews and administering the associate internal transfer portal.
- Interpret employee engagement data and recommend action items to deliver results.
- Oversee the time reporting and approval process.
- May arrange meetings and conferences, maintain calendars, and make travel reservations.
- Archive terminated files, financial records and not hired job applications.
- Answer/route phone calls, greet visitors, assist individuals with directions, and guide people through the building.
- Responsible for logging contracts in and out of database.
- Copy and distribute letters to employees, payroll and department heads.
- Associate's or Bachelor's Degree in human resources or equivalent experience.
- Demonstrated leadership and time management skills.
- Is a professional and problem solver while interacting with employees, including during onboarding and termination processes.
- Comfortable processing notices and able to pay strict attention to detail.
HR Assistant IV Career Path
Learn how to become a HR Assistant IV, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.
Years of Experience Distribution
HR Assistant IV Insights
“As this was remote internship face to face interaction was not possible and its was an unpaid internship.”
“Schedule is not good and have to work a weekend day no matter what shift you're on.”
“If you are looking for learning and wants to grow in your career then this is the best place.”
“Limited career progression And Salary However this isn't a con on the whole business.”
“Ever since I started working here I was welcomed and everyone was so kind to me.”
“I started my career with Infoxen last year and I have got a lot of opportunities to learn and grow.”
“Some personnel in management was not do the right work and not be able as a good leader.”
“3. People are willing to teach you new things which you are not familiar with.”
HR Assistant IV Interviews
Frequently asked questions about the role and responsibilities of HR assistants
The typical day of an HR assistant includes providing administrative support to a business. They may answer phones, schedule appointments, update records, or track and order inventory. Some HR assistants may also assist the human resource department in advertising jobs and scheduling interviews for potential candidates.
The best part about working as an HR assistant is the ability to offer support to a company. HR assistants manage the day-to-day clerical and administrative requirements of a business. They often enjoy good working conditions and a consistent work environment, with regular working hours from 9-5. HR assistants also often get nights and weekends off.
One of the challenges of being an HR assistant is that employees in the company rely on the human resource department to stay up-to-date on the latest hiring and employment laws, while also staffing the company with talented team members. For this reason, becoming an HR assistant requires good organization and project management skills.