What does an Event Coordinator do?
Event coordinators work in various settings including social and corporate and aid organizations in planning and executing successful events. Event coordinators will adhere to a client’s financial needs, search for rental space accommodations, and bear client requests in mind. They are hired to develop, coordinate, plan, and complete functions for or on behalf of a business organization; they oversee, plan, coordinate, and advise on day-to-day operations of events which could be social or educational.
Event coordinators meet with decision-makers to outline the purpose and needs of an event and map out everything needed for kick-off. They scout venues and perform cost-benefit comparisons to help select the best venue and negotiate with vendors. During an event, they are the point person for issues that may arise. Event coordinators need a minimum high school diploma, and a college degree in communications, marketing, or business management is often preferred.
- Work closely with the sales and marketing teams to market the events.
- Coordinate event details with team members in other departments.
- Develop lead generation plans with targets, measures, and objectives.
- Handle money at events, wait on and serve customers.
- Assist in build a support network between the individual and the community.
- Research topics, develop programs and secure high-level speakers.
- Promote and represent the program and sponsor in a positive way at all times.
- Maintain proper care and upkeep of equipment and supplies.
- Maintain a high sanitation standard in all meeting rooms.
- Supervise the setup and breakdown of all events.
- Associates or Bachelor's Degree in business, business administration or computer science, or equivalent experience.
- Is a leader and problem solver with an eye for collaboration and continuous improvement.
- Demonstrated time management and attention to detail.
- Comfortable working with a variety of teams and personalities.
- Is a professional at all times with demonstrated business acumen.
- Can collaborate with a sense of humor and a willingness to accommodate individual needs or changes.
Event Coordinator Career Path
Learn how to become an Event Coordinator, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.
Average Years of Experience
Event Coordinator Insights
“I really liked it because it was very user friendly and had great meeting functions.”
“It is a fun and dynamic place to work for with everyone being challenged to do the best they can.”
“I do not find any pros rather than having good colleagues and a TL to work with.”
“Mitchell is a great manager and he will try to do anything in his power to JUICE you up.”
“Working for a company that truly cares for your success and career path makes all the difference.”
“The time flies and if you manage your time well this job can be completely stress free.”
“There are so many resources here and communication is the best I have ever encountered.”
“I love getting to see my work on display and getting compliments from coworkers and customers.”
Event Coordinator Interviews
Frequently asked questions about the role and responsibilities of event coordinators
A typical day of an event coordinator is spent planning, preparing, and hosting events for various clients and events. Event coordinators use their written and verbal communication skills, interpersonal skills, and organizational abilities to ensure events are planned in line with a client's needs and budget.
Event planning can be a fulfilling career for individuals who are adept at making quick decisions under pressure and arranging and executing detailed plans. If you're considering becoming an event coordinator, you should be a skilled communicator who is adaptable, has strong leadership skills, and thrives under pressure.
Working as an event coordinator can be a demanding role, as it entails constant communication with different individuals. Event coordinators must meet specific deadlines and work to solve supply and scheduling problems when they arise. Particularly before an event, coordinators often work long hours to ensure every detail is prepared accurately.