HR Specialist Job Description

What is a HR Specialist?

As an HR Specialist, you will administer the organizations payroll system to include establishing new hire account and deactivate separated accounts. You will provide training for all employees on correct use of the payroll system and work with the vendor on system issues. You will ensure the accurate and timely application of garnishments and deductions and that payroll is processed on time.

An ideal candidate will have a minimum of 3 years of experience in a position where payroll was the primarily responsibility and hold a bachelor's degree in Human Resource Management or related field with a PHR, SPHR or payroll specific certification. You will be an expert in all aspects of payroll from vendor relationship to training on the platform and communicating deadlines to leadership. In addition, you will be responsible for maintaining employee confidentiality and expert use of HRIS.

HR Specialist Job Description Template

Job Overview

XYZ Inc. is a leading company in our industry in the region. We're proud of our 4.2 Glassdoor rating from our employees. We're now hiring a HR Specialist to help us keep growing. If you're excited to be part of a winning team, XYZ Inc. is a perfect place to get ahead. You'll be glad you applied to XYZ Inc.

Responsibilities for HR Specialist

  • Responsible for administering payroll system
  • Communicate with managers to resolve issues with payroll
  • Ensure all timecards are approved by the deadline
  • Track reported issues with payroll system and work with vendor to have corrected
  • Reconcile payroll records with approved timecards
  • Process wage garnishment and other deductions
  • Analyze pay scale to ensure compliance with wage and labor laws
  • Train managers and staff on correct use of payroll system

Qualifications for HR Specialist

  • PHR, SPHR or payroll specific certification, preferred
  • Master's degree in Human Resource Management or related field, preferred
  • 3+ years of experience as an HR Specialist
  • Proficient with computers and Microsoft Office Applications
  • Superior attention to detail
  • Proven track record of maintaining employee confidentiality
  • Expert with various HRIS applications
  • Experience with payroll systems
  • Able to work under pressure with strict deadlines_

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