Administrative Clerk Job Description

What is an Administrative Clerk?

An administrative clerk performs multiple tasks, with a strong focus on organizational duties. Administrative clerks handle scheduling, processing activity from accounts payable and receivable, handling payroll, and performing other office-related tasks. The position may also require answering and making phone calls, preparing conference rooms, and greeting clients.

Administrative clerks should have a high school diploma or equivalent at a minimum. No additional training or certificates are required, although familiarity with office-related software and tools (such as copying machines and phone systems) may be beneficial. Administrative clerks should have strong communication and organizational skills.

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Administrative Clerk Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Administrative Clerk to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Administrative Clerk

  • Communicate with managers to coordinate schedules
  • Prepare essential documentation, including memos, reports, and other forms of communication
  • Handle human resource duties, including managing personnel databases and payroll
  • Act as the organizational receptionist and receive calls and guests
  • Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary
  • Maintains and organizes meeting schedules
  • Regularly check and maintain record of necessary office supplies
  • Communicate regularly with staff to help procure needed items

Qualifications for Administrative Clerk

  • Associate's degree in office administration may be preferred
  • 0-1 years of experience for entry-level positions
  • Familiarity with productivity tools, such as Microsoft Office Suite
  • Knowledge of email systems, including Microsoft Outlook and Gmail
  • Working knowledge of or ability to learn to use office equipment, including printers, fax machines, and phone systems
  • Strong communication skills
  • The ability to work independently and seek help or assistance as needed
  • Self-motivated and highly organized
  • Distinctly dependable and trustworthy, with a strong and proven work ethic

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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