Administrative Coordinator Job Description

What is an Administrative Coordinator?

Administrative coordinators help an organization create and execute schedules, manage company budgets, greet and communicate with staff and guests, and maintains effective workflow in the office. The administrative coordinator may also take on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties.

Administrative coordinators should possess a high school diploma or equivalent (such as a G.E.D.) at a minimum. Other advanced degrees, such as an Associate's degree in office administration, may be valuable. This role requires individuals who possess active communication skills and are highly organized.

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Administrative Coordinator Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Administrative Coordinator to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Administrative Coordinator

  • Provide assistance to staff, managers, and senior-level officers as needed
  • Create, prepare, and deliver reports to various departments
  • Receive and forward communications to different staff and departments
  • Organize meetings and meeting schedules for each department
  • Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
  • Coordinate with human resources to handle payroll and personnel databases
  • Work with accounting departments to process invoices, make payments, and track receipts
  • Ensure conference rooms and other meeting spaces are prepared prior to use

Qualifications for Administrative Coordinator

  • Associate's degree in office administration may be preferred
  • 0-1 years experience for entry-level positions
  • Intermediate level of experience with productivity tools, such as Microsoft Office Suite
  • Familiarity with office equipment, such as fax machines, copy machines, and phone systems
  • Comfort using business email system, such as Microsoft Outlook
  • Highly organized and able to create an organized and easy-to-follow system for others
  • Ability to handle multiple tasks and duties simultaneously
  • Independently motivated, with the ability to take on tasks and duties without immediate direction
  • Strong communication skills

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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