Billing Clerk Job Description

What is a Billing Clerk?

You can find a Billing Clerk in most companies across almost every industry. A Billing Clerk is primarily responsible for generating invoices, serving the invoices by any means, generating purchase orders and drafting credit memos. A billing Clerk keeps an eye on revenue streams and overhead costs. Depending on the size of the company, these transaction amounts can be vast. Having a detail-oriented personality will ensure success in this field. A person who has been in accounts payable or receiving can find themselves advancing into this position.

It is possible to work in this industry with just a high school diploma and experience, but a degree in any area of accounting will take you further. Most colleges offer a number of degrees in the accounting field. Often people in this field can be a former CPA (certified personal accountant) that have decided to work for a company rather than independently. Due to the nature of bookkeeping, having an exacting personality will be beneficial.

Billing Clerk Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Billing Clerk to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Billing Clerk

  • Manage financial data to discover outstanding invoices
  • Collect and sort all invoice, credit, bill, and order statements
  • Enter all relevant data into accounting software
  • Draft invoice statements for customers and vendors
  • Utilize electronic, standard and certified mail services to deliver invoices
  • Process payment through various channels
  • Issue reminder and final notice statements to dilatory and delinquent
  • Record and update all payment in accounting software

Qualifications for Billing Clerk

  • Bachelor's Degree in accounting or related field
  • Advanced Accounting degree (Preferred)
  • 5+ years experience in a billing field
  • Excellent computation ability
  • Strong organizational skills
  • Superb interpersonal skills
  • Understanding of local, state and federal regulations
  • Proficient with Microsoft Office Notably Excel
  • Willingness to submit to a background check

Ready to Hire a Billing Clerk?

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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