Executive Secretary Job Description

What is an Executive Secretary?

An executive secretary is responsible for organizing all activities of a top executive. They are responsible for ensuring that the executive is able to make all meeting and events. A few of the main duties of an executive secretary are organizing necessary meetings, planning events, developing a long term schedule, and managing the executive's phone calls. They also have to regularly update certain reports for the executive. Some of the job titles that an executive secretary had in the past would be administrative assistant and secretary.

An executive secretary should have three years of experience in a similar role as well as a degree business administration. One of the most important skills that an executive secretary will have is the ability to schedule. Another skill is time management as the executive secretary will have to manage an executive's entire schedule.

Executive Secretary Job Description Template

Job Overview

XYZ Inc. is a leading company in our industry in the region. We're proud of our 4.2 Glassdoor rating from our employees. We're now hiring a Executive Secretary to help us keep growing. If you're excited to be part of a winning team, XYZ Inc. is a perfect place to get ahead. You'll be glad you applied to XYZ Inc.

Responsibilities for Executive Secretary

  • Create a long term schedule for the executive
  • Ensure that the executive attends all important meetings
  • Manage the executive's phone calls
  • Conduct any research the executive needs
  • Make travel arrangements on behalf of the executive
  • Problem solve any issues that the executive requests
  • Schedule meetings for the executive
  • Communicate between the executive and employees

Qualifications for Executive Secretary

  • Bachelor's degree in business administration
  • Top of the line organizational skills
  • Ability to maintain an accurate calendar
  • Great planning abilities
  • Amazing interpersonal skills
  • Ability to follow confidentiality guidelines
  • Incredible communication skills
  • Great skills using the Microsoft Office Suite
  • Ability to make travel plans

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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