Job Summary: The Office Assistant is responsible for providing administrative support to the office and ensuring the safe and efficient transportation of staff, clients, and materials. This role involves a combination of office-based tasks and driving responsibilities. The ideal candidate should be organized, reliable, and possess excellent communication skills.

Key Responsibilities:

Office Assistant Duties:

Administrative Support: Provide general administrative support to the office, including answering phones, managing emails, and handling inquiries.

Filing and Record Keeping: Maintain and organize office files, documents, and records, ensuring they are easily accessible and confidential.

Data Entry: Enter data accurately into spreadsheets, databases, and other software as required.

Office Supplies: Monitor and manage office supplies, replenishing stock as necessary.

Appointment Scheduling: Assist in scheduling appointments and meetings, coordinating calendars for staff.

Reception: Greet and assist visitors, ensuring a professional and welcoming environment.

Mail and Deliveries: Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.

Document Preparation: Assist in creating, formatting, and proofreading documents, reports, and presentations.

Coordinate Office Events: Assist in organizing meetings, events, and training sessions.

Assist with Special Projects: Support team members in various projects as needed.

Driver Duties:

Transportation: Candidate must be an expert in driving with excellent vehicle handling skills and a strong understanding of road safety regulations. Safely transport staff, clients, or materials to designated locations, following traffic rules and regulations.

Vehicle Maintenance: Ensure the vehicle is in good working condition by conducting regular inspections, maintenance, and repairs as needed.

Route Planning: Plan the most efficient and safe routes for transportation, taking into account traffic conditions and time constraints.

Safety: Adhere to safety protocols and ensure the safety of passengers and cargo during transportation.

Documentation: Maintain accurate records of trips, mileage, fuel consumption, and maintenance activities.

Client Service: Provide a high level of customer service to clients during transportation, ensuring their comfort and satisfaction.

Compliance: Comply with all local and state transportation regulations and licensing requirements.

Reporting: Report any accidents, incidents, or vehicle issues to the appropriate authorities and supervisors.

Qualifications:

• High school diploma or equivalent
• Valid driver's license with a clean driving record.
• Knowledge of traffic laws and regulations.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality.
• Physical fitness and the ability to lift and carry moderate loads.
• Flexibility to work outside regular office hours when necessary.

This Office Assistant position requires a balance between office-based tasks and driving responsibilities. The successful candidate should be adaptable, detail-oriented, and capable of managing both aspects of the role effectively.

Job Type: Full-time

Pay: ₹16,000.00 - ₹20,000.00 per month

Application Question(s):

• Are you located near by Kakkanad?
• How many months experience do you have?
• Are you proficient in driving 4 wheelers?

Work Location: In person