Job Description

Position Overview

The School Accountant is responsible for managing and supervising the financial and accounting operations of the school. The role includes maintaining financial records, fee collection management, budgeting, payroll processing, statutory compliance, expense monitoring, and preparation of financial reports.

The School Accountant ensures accurate accounting practices, proper financial documentation, transparency, and compliance with institutional policies and statutory regulations.

Key Responsibilities

1. Accounts & Financial Management

• Maintain complete and accurate accounting records of the school.
• Record daily financial transactions including receipts, payments, expenses, and journal entries.
• Prepare and maintain:
• Cash Book
• Bank Book
• Ledger Accounts
• Fee Collection Records
• Expense Registers
• Petty Cash Records
• Monitor daily cash flow and fund utilization.
• Prepare monthly, quarterly, and yearly financial statements.
• Assist management in budget preparation and financial planning.
• Reconcile bank statements regularly and resolve discrepancies.

2. Fee Collection & Student Accounts

• Manage student fee collection processes and maintain fee records.
• Generate fee receipts, pending fee reports, and collection summaries.
• Maintain student-wise outstanding fee records.
• Coordinate with administration regarding fee dues and follow-ups.
• Handle refunds, concessions, scholarships, and adjustments as per school policies.
• Maintain proper records of transport fees, hostel fees, examination fees, and other charges.

3. Payroll & Salary Processing

• Prepare and process monthly salary statements for teaching and non-teaching staff.
• Maintain attendance and salary records in coordination with HR/Admin department.
• Process deductions including:
• PF
• ESIC
• Professional Tax
• TDS
• Loan or advance recoveries
• Ensure timely salary disbursement.
• Maintain employee reimbursement and advance records.

4. Statutory Compliance

• Ensure compliance with applicable accounting and taxation regulations.
• Prepare and maintain records related to:
• GST (if applicable)
• TDS
• PF
• ESIC
• Professional Tax
• Coordinate with auditors, consultants, and government authorities during audits and inspections.
• Assist in preparation of documents required for statutory audits and financial reviews.

5. Purchase & Expense Monitoring

• Verify bills, invoices, quotations, and payment vouchers.
• Monitor school expenses and ensure budgetary control.
• Maintain vendor payment records and follow-up schedules.
• Coordinate with purchase/admin department for payment processing.
• Ensure proper approval process before releasing payments.

6. Documentation & Record Management

• Maintain proper filing and record management of all financial documents in:
• Hard Copy Files
• Soft Copy / Digital Records
• Organize and maintain:
• Fee records
• Salary records
• Bills and invoices
• Payment vouchers
• Bank documents
• Audit files
• Taxation records
• Vendor documents
• Ensure proper indexing, labeling, and safe storage of financial records.
• Maintain backup of all digital accounting data and reports.
• Ensure confidentiality and security of financial information.

7. Reporting & Coordination

• Prepare financial MIS reports for management.
• Submit daily, weekly, and monthly financial summaries.
• Coordinate with:
• Principal
• Management
• HR Department
• Administrative Staff
• Auditors
• Banks
• Vendors
• Support management in financial decision-making and cost control.

Skills & Competencies

• Strong knowledge of accounting principles and bookkeeping.
• Proficiency in Tally, Excel, and accounting software.
• Good understanding of payroll and taxation processes.
• Strong numerical and analytical skills.
• Attention to detail and accuracy.
• Effective communication and coordination skills.
• Ability to handle confidential financial information responsibly.
• Time management and multitasking abilities.

Qualifications Education

• Bachelor’s Degree in Commerce (B.Com) – Mandatory
• M.Com / MBA Finance – Preferred

Experience

• Minimum 2–5 years of experience in accounting or finance.
• Experience in school or educational institution accounting preferred.

Technical Skills

• Tally ERP / Tally Prime
• MS Excel
• Accounting Software
• Basic knowledge of GST, TDS, PF, ESIC

Additional Information

• Candidate should be disciplined, trustworthy, and detail-oriented.
• Preference will be given to candidates having experience in educational institutions.
• Ability to independently manage school accounts and reporting systems is preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person