Executive Assistant Job Description

What is an Executive Assistant?

An executive assistant coordinates and provides high-quality administrative support to the executive team. An executive assistant's role may also include analyzing documents, preparing research reports, and occasionally supervising staff members. As such, executive assistants function as an integral and indispensable part of the office and can be found in any industry – government, education, retail, hospitality, recreation, and more.

Many executive assistants begin their career path as an administrative assistant, eventually being promoted into an executive assistant role. The best executive assistants are outgoing, have an eye for detail, and work well with a wide variety of personalities.

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Executive Assistant Job Description Template

Job Overview

Acme Corp is a leading company in our field in the metro area. We're proud to have a 4.5 rating on Glassdoor. We are hiring a talented Executive Assistant to join our team. If you're hard-working and dedicated, Acme Corp is an excellent place to get ahead. Apply now!

Responsibilities for Executive Assistant

  • Schedule appointments, and maintain and update supervisors' daily calendar
  • Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
  • Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
  • Maintain confidentiality of highly sensitive information
  • Manage complex office administrative work requiring the use of independent judgment and initiative

Qualifications for Executive Assistant

  • Bachelor's degree required or equivalent work experience
  • 5 years of experience in administrative support functions
  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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