Class Title: Administrative Assistant --- Fire Department
FLSA: Non-Exempt
Posting closes: June 12, 2026
Administrative Assistant
(Fire Department)
SUMMARY
The Administrative Assistant to the Fire Chief will serve as the confidential administrative assistant to directly support the Fire Chief and Deputy Fire Chief providing highly responsible and complex executive level support. The position requires a high degree of professionalism and confidentiality when working with both internal and external contacts.
This position works a 37-hour week, Monday through Friday.
SUPERVISON RECEIVED
Works under the direct supervision of the Fire Chief or his/her designee
ESSENTIAL DUTIES & RESPONSIBILITIES
Page 2
Performs other duties and tasks as directed.
COMPETENCIES
1.Excellent Communicator
2.Professional Attitude
3.Organized And Detail-Oriented
4. Confidentiality
5.Time Management
6. Team Player
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
1. Knowledge of
a. Office management principles, methods, and procedures
b. Office equipment including computers, copiers, telephones, filing systems.
c. Basic accounting and payroll procedures
d. Microsoft office products, adobe acrobat, etc.
2. Ability to maintain a high level of confidentiality.
a. Worker independently
b. Provide excellent customer service.
c. Conduct work in a professional manner.
3. Ability to employ independent judgment in making decisions in light of established precedents and general direction by supervision.
4. Ability to interface and establish an effective working relationship with other departments, elected officials, and the general public.
Page 3
EDUCATION & EXPERIENCE
Must possess high school diploma or GED equivalent. A minimum of five years’ experience as an administrative assistant, office manager, or affiliated position required. Associates degree or higher in Business Administration or another related field preferred. Or any combination of education or experience in a related field will be considered.
TOOLS & EQUIPMENT USED
Microsoft Office- Word Processing, Excel, and Outlook
Industry specific data management programs for fire and EMS incidents
Phone, fax, copy machine.
MUNIS reporting
WORKING CONDITIONS/PHYSICAL DEMANDS
Work is performed in an office environment and includes regular contact with staff and the public. The position requires prolonged sitting, standing, walking, twisting, turning, kneeling, bending, squatting, stooping, grasping, and repetitive and fine coordination hand movement. The incumbent must be able to lift, push, pull files, paper, and documentation weighing up to twenty-five pounds.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The Town of Old Orchard Beach is an equal employment opportunity employer.
APPLICATION PROCESS
Please contact Tim Fleury with any questions about the position at (207) 937-5626 Tfleury@oobmaine.com
A complete application will include a letter of intent, resume, and references. Applications can be completed on our website
https://www.oobmaine.com/department/human-resources/apply-now/.
Job Type: Full-time
Pay: $26.54 - $29.94 per hour
Benefits:
Experience:
Ability to Commute:
Ability to Relocate:
Work Location: In person
Read authentic reviews with a Glassdoor account. Only apply to jobs you love.