Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain the MD’s daily schedule, appointments, and meetings
• Coordinate internal and external meetings, including logistics and agendas
• Prioritize appointments based on urgency and importance

2. Communication Handling

• Act as the primary point of contact between the MD and internal/external stakeholders
• Screen calls, emails, and correspondence
• Draft emails, reports, presentations, and official documents

3. Meeting Coordination

• Prepare meeting agendas and briefing materials
• Take minutes and follow up on action items
• Ensure timely communication of decisions and updates

4. Travel & Event Management

• Arrange domestic and international travel (flights, accommodation, itineraries)
• Organize corporate events, board meetings, and conferences

5. Confidential & Administrative Support

• Handle sensitive and confidential information with discretion
• Maintain records, files, and important documents
• Prepare reports, MIS, and presentations for management review

6. Liaison & Coordination

• Coordinate with different departments on behalf of the MD
• Follow up on projects and deadlines
• Assist in execution of strategic initiatives

7. Office Management Support

• Ensure smooth functioning of the MD’s office
• Manage office supplies and administrative needs

Key Skills Required

• Excellent communication (written & verbal)
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
• Time management and problem-solving skills

Qualifications

• Bachelor’s or Master degree in Business Administration or related field
• 8+ years of experience as an Executive Assistant or similar role
• Experience supporting senior leadership is preferred

Preferred Traits

• Professional attitude and presentation
• Ability to work under pressure and tight deadlines
• Strong interpersonal skills
• Proactive and detail-oriented

Reporting To

• Managing Director (MD)

Benefits:

• Food provided
• Provident Fund

Education:

• Bachelor's (Required)

Experience:

• EA TO MD: 8 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person