JD OPERATIONS EXECUTIVE

Full-Time | Permanent | On-site | 2nd & 4th Saturday Off | All Sundays Off

⚠ ENGINEERING BACKGROUND CANDIDATES ONLY - ONSITE ROLE

Job Title: Operations Executive

Employment Type: Full-Time, Permanent

Experience: Minimum 3 years

Location: Mumbai — Chembur / Govandi preferred

Work Schedule: Mon–Sat | 2nd & 4th Saturday off | All Sundays off

Travel: Required - fully INOFFICE role

Joining: Immediate / short notice preferred

Education: Engineering or Science degree -MANDATORY

ABOUT THE ROLE

We are looking for a proactive Operations Executive to handle end-to-end order execution, sales support, logistics coordination, and vendor management. The candidate must be hands-on, well-organized, and comfortable working across multiple departments. Engineering or Science background mandatory.

KEY RESPONSIBILITIES

Support the Sales team for end-to-end sales order execution and processing

Create and execute orders for trade transactions in compliance with organizational and regulatory requirements

Assist in preparing Proforma Invoices (PIs), quotations, Basic knowledge of GST & Purchase Orders (POs) as required

Work with the Sales and Finance departments to support payment processes for sellers and buyers

Analyse trade portfolios to address issues or queries raised by buyers and sellers

Record, maintain, and update all operational data accurately in MIS, CRM, and ERP systems

Conduct data entry and ensure linkage of trade transactions with relevant trade documents

Investigate and report errors in trade transactions for management resolution

Assist in ongoing review of records and information to ensure adherence to work processes

Ensure data accuracy, integrity, and confidentiality at all times

Carry out organizational policies to minimize issues with receipt, handling, and storage of products

Implement and follow procedures for effective trade dispute resolution

Carry out procedures to ensure deployment and tracking of products meet operational requirements

Conduct checks on documents provided by logistics providers and required for trade transactions

Execute incident or crisis management plans to address issues with goods management

Coordinate with logistics providers on receipt, handling, and storage of products

Conduct checks on all logistics and trade documentation to ensure compliance and accuracy

Handle basic inventory monitoring and liaise with warehouse and transport teams

Coordinate with vendors, service providers, transporters, and external agencies

Follow up with department heads to ensure proper and timely execution of tasks

Request and consolidate regular progress reports from all departments

Coordinate with the Accounts team for invoice generation, billing, and ledger reconciliation

Participate in key activities related to technology and system improvement projects

Support the adoption and effective use of technology, electronic tools, and operational devices

Educational & Experience Requirements

B.E. / B.Tech / B.Sc. or equivalent Engineering degree — MANDATORY

Minimum 3 years of experience in operations, trade operations, or a coordination role

Prior exposure to ERP, CRM, and MIS platforms is essential

Advanced proficiency in MS Excel (pivot tables, VLOOKUP, data analysis, MIS reporting)

Working knowledge of ERP software (Tally, SAP, or equivalent any) and CRM tools

Experience with project management and database software

Strong problem-solving and decision-making skills

Excellent verbal and written communication skills in English

Ability to work under pressure across multiple priorities

Highly organized, responsible, and detail-oriented

Willingness to travel and be fully present on-site as required

On-site role based in Mumbai — Chembur / Govandi candidates preferred

Mon–Sat | 2nd & 4th Saturday off | All Sundays off

Dynamic and collaborative work environment

Cross-functional exposure and growth opportunities

Competitive compensation based on experience

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹37,000.00 per month

Work Location: In person