Job description:

Safety & Compliance Manager – Commercial Trucking Fleet (35 Trucks)

Job Title: Safety & Compliance Manager
Department: Operations / Safety

Position Summary

The Safety & Compliance Manager is responsible for developing, implementing, and maintaining all safety and regulatory compliance programs for a commercial trucking fleet of approximately 35 trucks. This position ensures compliance with DOT, FMCSA, OSHA, and company policies while promoting a strong culture of safety, accountability, and operational excellence.

The ideal candidate has experience in transportation safety management, DOT compliance, driver coaching, accident investigation, and fleet operations.

Key Responsibilities

Safety & Regulatory Compliance

• Ensure compliance with all FMCSA, DOT, OSHA, and state transportation regulations.
• Maintain driver qualification files, medical cards, CDL records, and training documentation.
• Monitor Hours of Service (HOS) compliance and ELD reporting.
• Manage drug and alcohol testing programs, including random testing requirements.
• Oversee vehicle inspection, maintenance, and repair compliance records.
• Conduct internal safety audits and prepare for DOT audits and inspections.
• Track and manage CSA scores and implement corrective action plans when needed.

Driver Safety & Training

• Conduct new driver orientation and ongoing safety training.
• Develop and implement safety policies, procedures, and best practices.
• Coach drivers on safe driving habits, accident prevention, and regulatory compliance.
• Review dash cam footage, telematics, and driver performance data.
• Schedule and conduct regular safety meetings.

Incident & Claims Management

• Investigate accidents, incidents, and safety violations.
• Prepare incident reports and coordinate with insurance providers when necessary.
• Implement corrective actions and preventive measures to reduce accidents and claims.
• Monitor trends and recommend operational improvements.

Fleet & Operational Support

• Work closely with dispatch, maintenance, and operations teams to support safe fleet performance.
• Assist with maintenance compliance scheduling and documentation.
• Monitor fleet safety KPIs and prepare monthly reports for management.
• Ensure all permits, registrations, and licensing requirements remain current.

Qualifications

• Minimum 3–8 years of experience in transportation safety, fleet compliance, or trucking operations.
• Strong knowledge of FMCSA and DOT regulations.
• Experience managing ELD systems, driver files, and safety programs.
• Excellent organizational, communication, and leadership skills.
• Ability to conduct investigations, training, and compliance audits.
• Proficient in Microsoft Office and transportation management/safety software.

Preferred Skills

• Experience with fleet telematics and camera systems.
• Knowledge of CSA scoring and DOT audit preparation.
• Strong problem-solving and conflict-resolution abilities.
• Bilingual (English/Spanish) is a plus.

Compensation & Benefits

• Competitive salary based on experience
• Professional development and training opportunities

Performance Expectations

• Maintain satisfactory DOT compliance ratings
• Reduce preventable accidents and claims
• Improve driver safety performance and retention
• Ensure timely completion of all compliance documentation and reporting

Pay: ₹40,000.00 - ₹150,000.00 per month

Work Location: Remote