• Handle the tasks of controlling and monitoring documents and assure its compliance with the corporate methodology and procedures.

  • Experience in document control, document imaging, document archiving, and maintenance of electronic and physical documents.
  • Ability to interact and coordinate with internal and Site People

• Maintain a Master Document Register (MDR/VDR/DDR) consisting of drawings, specifications, procedures, and plans.
• Manage document process / workflow cycle in System and Control document review/approval process.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy
• Develop, implement, and enforce document control procedures, security protocols, and DMS (Document Management Systems).
• Manage documents from creation, review, approval, distribution, revision (version control) to archival & Attending Kick-off meeting
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
• Train staff, resolve system issues, and coordinate with cross-functional teams, conduct regular audits, manage internal/external audits, and prepare reports, Maintain confidentiality, security, backup, and proper access for sensitive information
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. e.g. Client, PMC, Design Consultant & Vendors for timely complication of task, as per requirement of project prepared PO copies of vendor and update and maintain.
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint, and Excel as per project requirements. This filing system allows the management team to get updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations' review and approval.
• Effective and timely management of Official Documents, customer correspondence and accurate filing and record keeping for ex. Design, Fabrication & Vendor / Supplier Documents:
• Generate the various document control reports as required.
• Build / maintain relationships with team members / suppliers to promote the use of the document library and provide support where required.
• Ability to control multiple flows of information and ensure site registers is maintained .
• Supporting the co-ordination of weekly / monthly reports to a given timeline

Graduate from recognized University with 5+ years of experience in relevant field.

• SOFTWARE PROFICIENCY:

  • Database Management System

  • Adobe professional proficient

  • MS Office expert

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.